Hocking Hills Yurts and Cabins

Woodland Retreat

Terms and Conditions

Reservations:

  • You must be at least 25 years old to rent Woodland Retreat. Please be ready to provide a copy of driver’s license or state-issued I.D. to verify age.
  • For all reservations, a 50% upfront deposit by Check, Visa, MasterCard, or Discover is required to confirm. The remaining 50% balance will be due 30 days prior to your stay.  Reservations made within 30 days of stay must pay the entire balance at the time of reservation.
  • In addition to the rent , Hocking Hills Yurts and Cabins reserves the right to charge your credit card for costs incurred for extra cleaning, damages or items missing from the unit. An extra cleaning fee charge will be invoked when the unit is left in an extraordinarily unclean condition.
Cancellation Policy:

  • If you cancel prior to 30 days of reservation date, we will be happy to refund any fees that have been collected for your stay, less a $75 Cancellation Fee.
  • If you cancel within 30 days of arrival date, your account will be charged the entire rental fee that is due, unless we are able to secure another occupant of equal value. If we do secure another occupant, then you will receive full or partial refund of your prepaid rental fee, less a $75 Cancellation Fee.
MINIMUM STAY REQUIREMENT:

  • There is a 2-night minimum stay requirement for rentals and a 3-night minimum stay on holidays. See the “holiday list” section below.
HOLIDAYS:

  • The following holidays are subject to a minimum 3-night stay. Check-ins will not be permitted on the actual day of the holiday. Please call to confirm to a 3-night stay requirements. Other holiday restrictions may apply.
    • Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas, New Year’s Eve/Day.
PAYMENT POLICY: 

  • Hocking Hills Yurts & Cabins accepts personal checks, money orders, official checks, Visa, MasterCard for all reservations, a 50% upfront deposit is required when reservations are made.  The remaining 50% balance will be due 30 days prior to your stay.  Reservations made within 30 days of stay must pay the entire balance at the time of reservation.
  • In addition to the rent , Hocking Hills Yurts and Cabins reserves the right to charge costs incurred for extra cleaning, damages or items missing from the unit. An extra cleaning fee charge will be invoked when the unit is left in an extraordinarily unclean condition.
REFUNDS/DISCOUNTS:

  • No refunds will be given due to weather conditions or for early departures
  • Likewise loss of electricity, water, excessive snowfall or any “acts of god” that are outside our control will not result in a refund of any event.
  • Occasionally Appliances, hot tubs, Wi-Fi, TV, fireplace, electrical issues will break down or malfunction. We will service and restore these amenities as quickly as possible, but will not make any rental concessions for time without these items.
  • The unit is located in a rural secluded setting, Insects, and animals are a part of the environment. HHY&C professionally treats its units on a regular basis by licensed exterminators. In addition we take measures to minimize the occurrence of bugs, spiders, and other critters. No refunds or abatements win the rent will be made due to the presence of such insects or critters. 
  • Only 1 discount may be applied to a cabin rental. Discounts may not be combined, nor can they be applied to special packages.
PETS:

  • Pets are not permitted in or around Woodland Retreat. Discovery of an unauthorized pet will result in a $200 fee charged to the credit card on file.
LIMITATIONS ON USE OF FACILITY:

  • No outdoor fires unless they are contained in a fire ring constructed by HHY&C. 
  • No fireworks, loud music or sounds, illegal use of drugs, tents, campers or outdoor equipment.
  • No hunting on property, or shooting of firearms.
  • Do not approach or feed wildlife, leave food on decks or porches, or leave garbage out as it may invite unwanted guests.
  • No children under the age of 12 unoccupied for use of hot tub
  • No hanging on trees, limbs or swinging on vines on surrounding land.
  • NO student groups, house parties, or receptions are allowed. If guests are found to be having a party, they will be asked to vacate the unit and no refund will be given.
  • No loud music, while Woodland Retreat is located on 12 acres renters need to be mindful of neighbors.
SMOKING:

  • Smoking in NOT PERMITTED at any of our properties or in/around any wooden decking. Discovery/evidence of smoking wills these areas will result in a $300 fee charge to your credit card or taken out of security deposits. Please be sure each guest understands this policy. Guests are welcomed to smoke around the fire pit area, but not anywhere on or near the decking/lodges.
INJURY/LOSS/ILLNESS: 

  • Hocking Hills Yurts & Cabins LLC. And the owners are not responsible for any accidents, events, injuries, or illness that occurs while on the premises or facilities. By accepting a reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or other who they invite to use the premises.
Gas Grill: 

  • A gas grill is provided and is located on the back deck; the gas grill will need to be operated on the middle of the deck. When done using the gas grill the renters are responsible for turning off gas and covering placing the grill cover back on grill. Failure to turn off gas supply will result in renter being billed $25.00 for tank refill.
EQUIPMENT AND FURNISHINGS:

  • Woodland Retreat does not have reliable cell service, a land line is provided and guests may use this phone to make and receive phone calls.
  • Wi-Fi is provided for guests
  • Smart- TVs are available for streaming services.
  • Cable Television is provided through HULU LIVE. List of TV Stations located at the cabin.
  • Electric Fireplaces – Renters are responsible for turning off Electric Fireplaces.
  • Stackable Washer and Dryer are provided for guest use. Do not over stuff washer and dryer as they hold less than a normal load.
LINENS AND SUPPLIES:

  • Bed linens + one bath towel/guest will be provided. Additional towels for hot tub/lake/hiking usage are not provided. Please plan accordingly: do not access locked owners closets and/or open linen closet for extra towels/sheets etc…
  • We provide a limited supply of trash bags, paper towels, bathroom tissue, dish and hand soap. Basic kitchen utensils, dishes, pots and pans are all provided. Have a question if something is provided/available: feel free to text/email/call us any time and we are happy to answer all of your needs.
WHAT TO BRING:

  • Anything you would like to eat or drink. Don’t forget about the spices, condiments, napkins, foil/saran wrap and take-home containers for your yummy leftovers.
  • Personal toiletry items (shampoo, conditioner, bar soap, toothpaste, hair dryer etc…)
  • Pillows are provided for each guest, Feel free to bring personal pillows for added comfort.
  • Extra towels for hiking or old beach towels for hiking, hot tub, and or lake usage.
  • Matches /newspaper for fires. Flashlights.
FIRE PIT/FIREWOOD

  • Your cabin will be provided with firewood for your use at no extra charge.
  • A Hocking County ordinance exists which does not allow visitors to bring in wood from outside of the area because of insects and diseases that travel in wood. All wood provided comes from damaged or dead trees on the property.
  • At no time may you cut wood on the premises
OCCUPANCY AND HOUSEKEEPING

  • Check-in times begins at 4pm. Check-out is by 11am of scheduled departure date. We cannot accommodate early check-in and or late check-out times. Please be respectful of these times noted. If there is a delay in checking out without cleaning/maintenance crews waiting you may be charged a $100 fine as we are doing our best to prepare for our next guests in the short time provided.
  • All trash must be placed tied in bags in outdoor receptacles at the end of stay.
HOT TUBS:

  • Hot tubs should not be used at temperatures greater than 104. 
  • Our hot tubs are routinely changed and continuously sanitized. Hot tubs left excessively dirty may be subject to a $100 clean-up charge.
  • Do not sit on Hot tub covers. This can break and damage the lid. Damage to hot tub covers will result in a $400.00 replacement fee.
  • Use of the hot tub is entirely at the risk of all guests. Please note that the hot tub are balanced and chemically sound (but may not be warmed up fully) at the time of your check-in, and any issue arising from a result of improperly-used hot tubs is the solely the renter’s responsibility. We cannot be held responsible for the treatment and usage during your stay resulting in any skin irritations, infections, etc. Enter at your own risk.
  • GLASS IS NOT PERMITTED IN/AROUND THE HOT TUB: Please plan accordingly by bringing disposable cups and/or care. If evidence of glass is found in/around the hot tubs. It will result in a $200 clean-up charge.
DAMAGE BY GUESTS:

  • In the event of damages or extra cleaning requirements created by guests, additional charges may be applied to the credit card on file with our offices.

I HAVE READ THE FOREGOING AND AGREE TO ABIDE BY THE HOCKING HILLS YURTS AND CABIN DIRECTIONS  AND TERMS & CONDITIONS OF USING THE HOT TUB. I UNDERSTAND THAT IT IS MY RESPONSIBILITY TO INFORM MY HOT TUB USERS OF THESE DIRECTIONS. NOTING THAT FAILURE TO FOLLOW THESE DIRECTIONS MAY SIGNIFICANTLY DECREASE OUR OUR HOT TUB PLEASURE.

THIS AGREEMENT SHALL BE CONSTRUCTED UNDER THE LAWS OF THE STATE OF OHIO AND THE VENUE FOR ANY LITIGATION ARISING UNDER THE AGREEMENT SHALL BE PROPER ONLY IN HOCKING COUNTY OHIO. I AM 25 YEARS OF AGE OR OLDER, HAVE LISTED GUESTS AND VISITORS AND I HAVE THE READ FOREGOING AND AGREE TO ABIDE BY HHY&C RULES AND THE TERMS AND CONDITIONS OF THIS LEASE IN ADDITION I AGREE TO RELEASE AND INDEMNIFY HHY&C AND THE OWNERS OF THE PROPERTY, FOR ANY AND ALL LIABILITY FROM ACCIDENT, OR INJURIES RESULTING FROM THE USE OF THE FACILITY, THE HOT TUB AND THE SURROUNDING AREA.

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